Privacy Policy
LUT Entrepreneurship Society
Data protection statement version 16.12.2024
Registrar: LUT Entrepreneurship Society (later referred to as LUTES or we)
PL 20 53850 Lappeenranta
Business ID: 2475174-9
Like most websites, we too collect cookies from users. However we do not collect sensitive information from our users and collected cookies expire within 24 hours from when you leave the site. If you don’t want to get tracked by cookies, it’s possible to turn them off from your browser. You can figure out how with a quick google search. Due to the GDPR by EU we have to clarify these things to you, therefore we have added the privacy policy down here for you to read.
What personal data we collect?
When in contact with LUTES by e-mail, mobile, social media or other services, you may provide us with personal information such as your name and contact information (e.g e-mail, address, phone number).
Purpose and basis of processing your personal data
Handing over your personal data to us is not a legal or contractual requirement, and you have no obligation to hand over your personal data to us. However, if you choose to not provide us with your personal information, it may affect our ability to work and collaborate with you.
Personal data is processed to fulfill contractual obligations, such as managing event registrations, payments, and ticketing. This ensures proper organization and participation in LUTES activities.
The processing of your personal data is based on the following legal grounds under the General Data Protection Regulation (GDPR):
Art. 6.1(b): The processing is necessary for the performance of a contract to which you are a party, such as event registration or participation in our programs.
Art. 6.1(f): The processing is based on LUTES’ legitimate interests, such as organizing events, maintaining member relations, and promoting our activities.
Art. 6.1(c): The processing is necessary to comply with our legal obligations, such as those related to accounting or consumer protection laws.
In some cases, your personal data may be processed based on your explicit consent (Art. 6.1(a)), such as for specific communications or marketing purposes. If consent is required, we will inform you of the purpose before obtaining your consent.
Data transfer
Personal data is not disclosed regularly. Personal data can be handed over to LUTES’ partners in order to carry out measures related to the organization of LUTES’ events.
Transfers of personal data to third countries or international organizations: Data is not transferred outside the EU or EEA countries by LUTES. However, LUTES may also use service providers located outside the European Union or the European Economic Area for the processing of personal data. The transfer of personal data outside the European Union or the European Economic Area is always carried out on one of the legal grounds mentioned below:
The European Commission has decided that an adequate level of data protection has been ensured in the receiving country; LUTES has implemented appropriate safeguards for the transfer of personal data using standard data protection clauses approved by the European Commission. The registered person then has the right to receive a copy of the standard clauses in question by contacting the association as described in the contact section, or the registered person has given his express consent to the transfer of his personal data, or there is another legal basis for the transfer of personal data. No more access to personal data is granted than is necessary to implement the services.
The transfer of personal data outside the European Union or the European Economic Area is based on the always valid legislation on the processing of personal data and is carried out in accordance with that legislation.
Personal data may be disclosed to authorities if required by applicable law, such as tax regulations or legal investigations.
Where do we store your personal data?
Personal information processed digitally are protected and stored in a closed system. Data is stored save from outside use. Possible manual data is stored in a locked save. Only people who need the data to perform their duties have access to them.
How long do we store your personal data?
Data is stored in our data register as long as you are a member of LUTES or as long as the information is needed. Information regarding payments are stored according to The Finnish Accounting Act for ten years. Information related to certain purchases is processed in accordance with applicable legislation on the purchase of goods and services and consumer legislation.
We regularly evaluate the necessity and accuracy of the personal data we hold. Any outdated or unnecessary data is deleted or anonymized without delay.
Your rights
According to the data protection legislation you have the right to review the information and claim correction to the information held by LUTES that considers you. Under specific circumstances you can claim to delete or restrict the usage of your information. In addition, under certain circumstances, you are entitled to receive your personal data in a structured, commonly used and maschine-reliable format and to transfer this data to another data controller. At any point you have the right to completely or partly withdraw your consent to process your data. If you choose to do so, the effect starts immediately. You also have the right to object to the processing of your personal data for direct marketing.
If you wish to complain about our data processing of your personal data, you have the right to file a complaint to the Data Protection Commissioner or any other competent supervisory authority that oversees the processing of companies’ personal data.
Cookies
LUTES uses cookies on their website to provide online services and to analyze the webpage usage. Cookies are not used or given to any third party services, and can be cancelled completely or partly through your browser's data protection settings. Altering these settings may lead to changes in logging in to websites and lower the quality of online services.
Marketing and communications
Your contact information, such as email addresses, may be retained and used for sending communications about LUTES events, programs, and other relevant activities. You have the right to object to such use of your personal data at any time by contacting us.
Contact information
Whether you wish to exercise your rights mentioned above or contact us otherwise regarding the data we collect through cookies, you can contact a LUTES board member by email from axel@lutes.fi. In case of any harassment, please contact our harassment contact persons santeri@lutes.fi or anna-lyydia@lutes.fi.
Changes in privacy policy
This privacy policy has been accepted in the LUTES board meeting on 25.5.2018. This privacy policy can be updated from time to time for example, if the legislation changes. This privacy policy has been updated on 16.12.2024.
Privacy Policy
LUT Entrepreneurship Society
Data protection statement version 16.12.2024
Registrar: LUT Entrepreneurship Society (later referred to as LUTES or we)
PL 20 53850 Lappeenranta
Business ID: 2475174-9
Like most websites, we too collect cookies from users. However we do not collect sensitive information from our users and collected cookies expire within 24 hours from when you leave the site. If you don’t want to get tracked by cookies, it’s possible to turn them off from your browser. You can figure out how with a quick google search. Due to the GDPR by EU we have to clarify these things to you, therefore we have added the privacy policy down here for you to read.
What personal data we collect?
When in contact with LUTES by e-mail, mobile, social media or other services, you may provide us with personal information such as your name and contact information (e.g e-mail, address, phone number).
Purpose and basis of processing your personal data
Handing over your personal data to us is not a legal or contractual requirement, and you have no obligation to hand over your personal data to us. However, if you choose to not provide us with your personal information, it may affect our ability to work and collaborate with you.
Personal data is processed to fulfill contractual obligations, such as managing event registrations, payments, and ticketing. This ensures proper organization and participation in LUTES activities.
The processing of your personal data is based on the following legal grounds under the General Data Protection Regulation (GDPR):
Art. 6.1(b): The processing is necessary for the performance of a contract to which you are a party, such as event registration or participation in our programs.
Art. 6.1(f): The processing is based on LUTES’ legitimate interests, such as organizing events, maintaining member relations, and promoting our activities.
Art. 6.1(c): The processing is necessary to comply with our legal obligations, such as those related to accounting or consumer protection laws.
In some cases, your personal data may be processed based on your explicit consent (Art. 6.1(a)), such as for specific communications or marketing purposes. If consent is required, we will inform you of the purpose before obtaining your consent.
Data transfer
Personal data is not disclosed regularly. Personal data can be handed over to LUTES’ partners in order to carry out measures related to the organization of LUTES’ events.
Transfers of personal data to third countries or international organizations: Data is not transferred outside the EU or EEA countries by LUTES. However, LUTES may also use service providers located outside the European Union or the European Economic Area for the processing of personal data. The transfer of personal data outside the European Union or the European Economic Area is always carried out on one of the legal grounds mentioned below:
The European Commission has decided that an adequate level of data protection has been ensured in the receiving country; LUTES has implemented appropriate safeguards for the transfer of personal data using standard data protection clauses approved by the European Commission. The registered person then has the right to receive a copy of the standard clauses in question by contacting the association as described in the contact section, or the registered person has given his express consent to the transfer of his personal data, or there is another legal basis for the transfer of personal data. No more access to personal data is granted than is necessary to implement the services.
The transfer of personal data outside the European Union or the European Economic Area is based on the always valid legislation on the processing of personal data and is carried out in accordance with that legislation.
Personal data may be disclosed to authorities if required by applicable law, such as tax regulations or legal investigations.
Where do we store your personal data?
Personal information processed digitally are protected and stored in a closed system. Data is stored save from outside use. Possible manual data is stored in a locked save. Only people who need the data to perform their duties have access to them.
How long do we store your personal data?
Data is stored in our data register as long as you are a member of LUTES or as long as the information is needed. Information regarding payments are stored according to The Finnish Accounting Act for ten years. Information related to certain purchases is processed in accordance with applicable legislation on the purchase of goods and services and consumer legislation.
We regularly evaluate the necessity and accuracy of the personal data we hold. Any outdated or unnecessary data is deleted or anonymized without delay.
Your rights
According to the data protection legislation you have the right to review the information and claim correction to the information held by LUTES that considers you. Under specific circumstances you can claim to delete or restrict the usage of your information. In addition, under certain circumstances, you are entitled to receive your personal data in a structured, commonly used and maschine-reliable format and to transfer this data to another data controller. At any point you have the right to completely or partly withdraw your consent to process your data. If you choose to do so, the effect starts immediately. You also have the right to object to the processing of your personal data for direct marketing.
If you wish to complain about our data processing of your personal data, you have the right to file a complaint to the Data Protection Commissioner or any other competent supervisory authority that oversees the processing of companies’ personal data.
Cookies
LUTES uses cookies on their website to provide online services and to analyze the webpage usage. Cookies are not used or given to any third party services, and can be cancelled completely or partly through your browser's data protection settings. Altering these settings may lead to changes in logging in to websites and lower the quality of online services.
Marketing and communications
Your contact information, such as email addresses, may be retained and used for sending communications about LUTES events, programs, and other relevant activities. You have the right to object to such use of your personal data at any time by contacting us.
Contact information
Whether you wish to exercise your rights mentioned above or contact us otherwise regarding the data we collect through cookies, you can contact a LUTES board member by email from axel@lutes.fi. In case of any harassment, please contact our harassment contact persons santeri@lutes.fi or anna-lyydia@lutes.fi.
Changes in privacy policy
This privacy policy has been accepted in the LUTES board meeting on 25.5.2018. This privacy policy can be updated from time to time for example, if the legislation changes. This privacy policy has been updated on 16.12.2024.